Role of the Treasurer
Managing the finances of the Association in a prudent and efficient manner is critical for good governance practice and the financial health of the organisation. The Treasurer plays a pivotal role in managing the financial affairs of the Association in order to generate accurate and reliable reports for the Council and the AGM.
The key tasks in the Role include:
- To be responsible for safeguarding the finances of the Association in accordance with the guidance in the Financial Procedures Manual.
- To process applications for membership.
- To record all income from membership subscriptions and any other source.
- To lodge all monies received in the bank account approved by the Council.
- To check, approve and record expenses incurred.
- To give or obtain receipts for all income and expenses, or to provide a written explanation why a receipt was not available if such situation arises.
- To pay invoices/claims up to the amount of €500, and to seek approval of the Council for payments in excess of that amount.
- To ensure that the names of four Members authorised by the Council to sign cheques are up-to-date in the bank and electronic payments are authorised by a second signature.
- To ensure that cheques are only signed when the name of the payee is inserted
- To provide a financial report and reconciliation with bank statement at meetings of the Council.
- To liaise with the Governance, Risk and Oversights Committee.
- To ensure the organisation’s annual accounts are audited.
- To prepare the Treasurer’s Report and annual statement of accounts for approval by the Council for presentation at the AGM.
- To keep an up-to-date record of equipment owned by the Association.
- To work closely with the Assistant Treasurer to reconcile the membership list with the returns received from the NSSO, An Post and Eir.
- To notify the database company of amendments, membership cancellations and the deaths of members as they are notified to him/her.
As re-affirmed by Council 2 September 2025