Role Description of the Secretary
The role of the Secretary is to ensure the smooth functioning of the Council and general meetings and to undertake the following tasks:
- To assist the President and Council in ensuring responsible administration and governance practices with focus on the Objects of the Association.
- To agree with the President the agenda for meetings of the Council.
- To circulate agenda and supporting papers for Council meetings and to record the minutes of such meetings.
- To record any conflicts of interest that should be declared at the start of a meeting.
- To notify the President in advance of correspondence received that should be brought to the attention of the Council.
- To file the minutes of Council meetings carefully as the official record.
- To make arrangements for the AGM and any extraordinary general meetings.
- To circulate agenda, minutes and reports for the AGM and any extraordinary general meetings as per the Constitution or Consultative Forum.
As re-affirmed by Council 2 September 2025